100 Degrees Consulting is hiring a Virtual Assistant to provide best-in-class executive assistant services to the CEO. The position’s primary focus is to support the Founder & CEO to ensure that internal operations run smoothly, and client and other projects are executed flawlessly. You’ll be responsible for ensuring the organization runs like a well-oiled machine.

This position may be a perfect fit if you’re a proactive, detail-oriented self-starter. You can take direction and guidance then run with a project to completion. You love juggling multiple projects, moving quickly, and are the most organized of all your friends. You love to support others and think outside the box on how to get things done.

Our ideal candidate understands and has worked in the online business space. This industry operates a little differently than your typical brick and mortar corporation, and you should be on top of the trends to help our business run and grow as efficiently and effectively as possible. We have big plans and want you to help build them with us!

Most importantly, you should have a passion and heart for service. Our clients are nonprofits and mission-focused small businesses, most of which are women-owned or women-led. Our core values are knowledge & expertise, passion for mission, dependability, and approachability. We absolutely love what we do and who we serve, and being passionate about the why behind our work and our clients’ work is crucial for success in this role.

Virtual Assistant Job Description

This is both an internal and client-facing role. The right person will be interested in supporting our CEO and enjoying a flexible work schedule, rather than trying to build her own business empire. You’ll be responsible for the following:

Admin

• Creating documents and/or training videos for processes and procedures
• Invoicing clients on a monthly basis, ensuring accuracy
• Running Accounts Receivable reports in QBO and following up on past due accounts
• Uploading, scheduling, tagging, and testing newsletter, funnel, and launch emails in ConvertKit
• Creating client proposals and onboarding sequences in Dubsado
• Drafting social media and newsletter content in the CEO’s “voice”
• Setting up and updating course content in Teachable

Client Support

• Creating finance workbooks in Google Sheets
• Inputting client budgets into QBO
• Guiding clients through Gusto onboarding process and serving as point of contact in systems setup
• Providing responses to clients on billing, Teachable, and other questions or issues
• Monitoring Dubsado client onboarding process and answering any questions along the way

About You

• This isn’t your first rodeo; you’re an experienced Virtual Assistant in the online business space
• Thrive in a fast-paced environment
• Organized and detail-oriented under pressure
• Hardworking, highly self-motivated, and a quick learner
• Proactive action-taker; you enjoy thinking one step ahead and creatively solving problems
• Like the autonomy of owning your own tasks and responsibilities
• Enjoy the detail work of creating and formatting Excel workbooks and PowerPoint presentations
• Have a basic knowledge of Quickbooks Online
• Embrace technology and systems and when you don’t know something, you enjoy taking the initiative to figure it out
• Willing to roll up your sleeves and embrace the grunt work when needed
• Write and speak professionally; can understand and write in the CEO’s “voice”
• Have a great sense of humor, high-energy, and enthusiasm for working on a small, but growing team
• Familiarity with the nonprofit sector and/or online businesses is a major plus

Systems and Software You Should Know

• Acuity
• ConvertKit
• Excel
• Powerpoint
• Quickbooks Online
• Gmail & Google Suite
• Slack
• Zoom
• Trello
• Dropbox
• Wix
• WordPress
• Canva
• Dubsado
• Teachable

Job Requirements & Logistics

• This is an entirely remote position which means you get to enjoy a flexible schedule, however our clients are online from 9-5, Monday through Friday so availability during that time is essential
• You’ll need your own computer, headset, cell phone, and internet access, plus necessary online accounts for work tasks
• It’s important that you maintain a workspace free of unnecessary distraction where client and internal calls may be taken in a professional manner
• You’re comfortable to conduct Zoom video calls with the team and clients
• Compensation is competitive and commensurate with experience

Education and/or Experience

• At least three years in an assistant or support role

To Apply

Send an email to hello@100degreesconsulting.com and include the following:

• Your resume or portfolio
• Explain why you think we’re a good fit
• Share a favorite project you worked on recently
• “Virtual Assistant” in the subject line
• Applications without these items will not be considered
• Deadline to apply is Tuesday, March 31, 2020

About 100 Degrees Consulting

100 Degrees Consulting (www.100degreesconsulting.com) provides CFO and bookkeeping services to visionary leaders. We help nonprofit organizations and entrepreneurs around the world on all things finance; accounting, bookkeeping, audit, board reporting, financial analysis, budgeting, cash flow, 990s, and compliance. We give leaders clarity and confidence in their numbers so they can make a bigger impact on the world.